Private beta · built from real projects
Donefy connects quotes, BOMs, purchasing, workshop, field teams, costs, invoices and warranties into one operational flow — for companies that outgrew Excel and WhatsApp.
Estimated margin
28.4 %
To invoice
94,300 RON
Deadlines
3
Operational flow
Every project goes through the same critical stages. Donefy puts them in one clear, tracked flow tied to costs.
Lead
→ client, source
Quote
→ PDF, packages
BOM
→ materials, labour
Workshop
→ cut, assemble
Field
→ photos, status, GPS
Costs
→ real margin, purchasing
Invoicing
→ eInvoice, accounting
Warranty
→ certificate, service
Same projects, two companies: one runs on chats, the other runs on data.
Quotes in Excel
Multiple versions, broken formulas, margin is a guess.
Photos on WhatsApp
Two weeks later, nobody knows which group it was on.
Costs found out late
Real profit appears after the project is closed.
Orders from memory
Duplicate orders, missing materials, blocked teams.
Status by phone
The owner becomes the company's only source of truth.
Warranties forgotten after delivery
Reactive service, no history, lost clients.
Every project has a flow
Same stages, tracked, visible to the whole team.
Every stage has an owner
Who, what, by when. No more "I thought you were doing it".
Every cost ties to a project
Estimated vs. real margin, in real time.
Every photo lives in history
Attached to the project, not lost in a chat.
Every invoice has a status
Issued, sent, paid. No more questions for accounting.
Every warranty stays tracked
Product, date, duration and client — directly accessible.
System modules
Donefy starts with the critical core — quoting, projects and BOM — and already covers stock, production, field, costs, invoicing, warranty and an operational control tower. Advanced modules activate progressively.
Leads, contacts, opportunities and quotes with PDF and public link. Packages and digital acceptance.
Accepted quotes become projects with clear lines: materials, labour, services and transport — tied to execution.
Capacity model for workshop and install. “Weekly load” shows allocated hours against real capacity, so you catch overload early.
Geofenced check-in (no clocking in from home), a “pull when free” pool, tools with hand-over records, and push notifications on the phone.
Stock across separate locations with weighted average cost, goods-receipt notes (NIR), a trial balance per account, inventory objects (account 303) and blind stock-takes.
Estimated vs. real margin per project. Purchasing turns into costs straight on the quoted line.
Data prepared for eInvoice (ANAF), eTransport and accounting connectors. Activated in stages.
Products, interventions and warranties tracked per client and project, not scattered across email.
A morning digest over push and email, an “adrift” widget for stalled projects and late tasks, plus delivery risk: required pace vs. actual pace.
Two-factor authentication (2FA via TOTP) is live, with roles and permissions per module.
Six role-based guides, right inside the app and printable, so new people get up to speed fast.
Stock & compliance
Stock across separate locations (warehouse and field), weighted average cost computed automatically, goods-receipt notes (NIR) with documents, a trial balance per accounting account, and inventory objects with hand-over records (account 303, per OUG 8/2026). Formal stock-taking with blind counting and a printable PDF list.
CMP
Recomputed automatically on every receipt and consumption.
NIR
Receipts with documents, per location and supplier.
303
Hand-overs on account 303, per OUG 8/2026.
Blind counting and a printable list for the committee.
Donefy Intelligence
Donefy uses AI where it removes repetitive work and operational blockers: routing, planning, estimation and quote drafts. The final call stays with people.
Pas 01
AI proposes
Pas 02
Human validates
Pas 03
Team gets instructions
Pas 04
Execution is tracked
01
Proposes team composition and visit order for the next day. Driver confirms, the rest get notified.
02
Day plan for workshop or field, based on priorities, deadlines and availability. Supervisor adjusts.
03
Structures quotes from briefs or public-tender docs: requirements, lines, BOM, estimates. Each step validated.
| What it is | Operational ERP for Romanian companies running real projects: fit-out, custom furniture, installation, subcontractors and field execution. |
|---|---|
| For whom | SMB companies with 5-100 employees and real flows between office, workshop and field. |
| What it covers | Leads, quotes, projects, BOM, purchasing, workshop, field, costs, invoicing and warranties — in one operational thread. |
| What it isn't | Not an accounting program. Donefy feeds accounting clean data; it doesn't replace it. |
| Status | Private beta, limited onboarding. Built on real problems from fit-out, custom furniture and execution projects. |
| AI | Assists routing, planning and quoting. Doesn't decide alone: proposes, human validates, team executes. |
| Contact | hello@donefy.eu |
For whom
Fit-out companies
Control fit-out projects, from first renderings to the last coat of paint.
Custom furniture makers
Sync between design, workshop production and the install team.
SMB construction
Own teams and subcontractors tracked by stage and material costs.
Public-tender (SEAP) bidders
F3 documentation, standardised declarations and contract tracking.
No. Donefy is an operational ERP that feeds accounting clean data. Issued invoices flow to Smartbill, Saga or Nexus through a configurable connector, and costs are tracked per project.
Donefy is designed for flows that include Romanian eInvoice and eTransport. In beta, exact availability depends on the implementation stage and connectors activated per client.
On the contrary. Small companies that want to grow benefit most from a system that doesn't depend on one person's memory. Donefy is implemented modularly, starting with what hurts most.
It doesn't invent data. It uses history, deadlines and availability to propose a plan. You approve with a click. It doesn't run the company — it removes hours of repetitive work.
If your company has grown but the systems are still improvised, Donefy might be the next step.